Site Selection & Housing Management
WE HANDLE IT
ON YOUR BEHALF
BUZZ Registration has a full-service site selection, contracting & housing team. We will handle the legwork to find the most optimal destination and venue for your meeting. Experts in contract negotiation are committed to saving your firm money. Our team handles large-scale housing needs with multiple hotels, complex programs and rooming list management with ease, yet we also source small programs with more simple requirements. We manage sourcing for various industries.
Associations, Non-Profit, Corporate, Retail, Pharmaceutical & more. Check out our client list!
REGISTRATION MANAGEMENT & Website Builds
WE PROVIDE SUPPORT
WHERE YOU NEED IT
WE Build REGISTRATION WEBSITES
Whether you prefer to work in your current registration platform or utilize our software licenses, we are the people solution. Our talented team of graphic designers will work with you to create the look and feel you are trying to achieve for your online registration website. No site is too simple or complex.
From basic, one-track sites to multiple tracks with API integration and credit card payment collection, BUZZ has you covered.
THE ELEVATED EXPERIENCE
BUZZ will provide your event invitees with an elevated registration experience throughout the entire process. We will launch your invitations, inclusive of your registration link, and will handle all subsequent reminders and announcements. All calls regarding your event are answered by a live person (never a voicemail or automated system), and inquiries are addressed immediately by the BUZZ team. Our friendly registration specialists provide a VIP experience to every caller. Email inquiries are responded to within the same business day. The master list will be managed and updated regularly, and customized final confirmations will be sent to attendees via email prior to the event. And we don’t stop there. Hire BUZZ to execute your program on-site and we are at your side all the way through.
REGISTRATION MANAGEMENT SERVICES INCLUDE:
- Full Registration System Management
- Email Save-the-Date & Invitation Launch
- Master List Set-up & Management
- Rooming List Set-up & Management
- Email Reminders & Follow-up
- Hotel Registration and Coordination
- Custom Reporting
- Emailed Final Confirmations
- Attendee Communication/Inquiry Management (Call Center)
- Vendor/Exhibitor Management Services
- On-site Registration Support
- Final Bill Reconciliation Services
EVENT CHECK-IN, BADGE SCANNING & LEAD RETRIEVAL
CHECK-IN MADE EASY
Instantly track when your attendees arrive from your own Android or iOS device or tablet. Prior to your meeting, BUZZ will import your attendee information into your own password-protected database.
Download our event check-in app and you are ready to go! Check-in your guests with the push of a button for an efficient and streamlined attendee experience. Where Wi-Fi is available, gain instant access to your attendance reports. Event check-in can be used independently or in conjunction with our QR code-based scanning software.
SCANNING & SESSION TRACKING
There is nothing new about scanning, except for the way BUZZ Registration does it. BUZZ Registration’s cloud-based process gets large numbers of people signed into an event and verifies their activities meticulously and efficiently, allowing planners and exhibitors to capture attendance accurately. Our proprietary system enables us to print your QR codes on name badges which can be quickly processed with iOS devices/smart phones, eliminating the need for costly nametag identity chips or clunky scanners at the registration table. If desired, attendees can download a QR code to their phone. Live, real-time tracking is easy, where Wi-Fi is available. With this system, BUZZ will coordinate the name badge production for all attendees.
BUZZ Registration is the neater, cleaner, more cost-effective way to scan.
The most important part of a trade show is what happens afterward. Keeping track of who attended your booth is essential to following up later and building relationships with new customers. BUZZ Registration’s mobile app allows vendors the option of using their own Android or iOS devices to instantly capture attendees’ QR code information. Detailed reports analyzing demographics, peak attendance times and other variables are just a swipe away. We are the registration support team with the better solution!
YOUR ONE-STOP SHOP
Extend your attendees registration experience with one-stop shopping. We are excited to offer travel services at the request of our clients — recognizing the convenience it allows for your attendees. Our registration team works closely with our travel department ensuring that your attendees travel plans are within compliance of your program. Arrival and departure manifests are provided for seamless ground transportation coordination. A 24-hour service line is available.