The decision to host a meeting or event often hinges on the event budget. When you’re looking for ways to reduce the bottom line, it’s hard to believe that turning over a function like meeting registration can actually save money. After all, doing things “in-house” is always less expensive, right? Meeting registration services provided by a professional registrar may not only save time, but they can also reduce the overall cost of delivering a meeting or event.
Personnel cost is one element of the budget. It’s easy to think that because you’re already paying “Andrew” in IT to do what he does, that his time is already accounted for elsewhere. As far as a meeting is concerned, you’re getting Andrew for “free.”
Unfortunately, Andrew has other things in his job description that compete for his attention. He isn’t often relieved of those other tasks in order to work on developing an online meeting registration tool. Even if you purchase a software package that is designed to support meeting registration, Andrew still has to figure out how to make it work correctly and securely. It has to reside on a server, and it needs to be maintained. If you’re processing payments or working with vendors, he’ll need to integrate their support into the mix, too.
The same can be said for Belinda in Graphic Design. She’s already on staff, but designing a meeting invitation or other meeting communications is something that she needs to fit into her schedule around her other responsibilities. To prioritize the meeting, she’ll need to de-prioritize something else.
Why You Should Outsource Your Conference Registration Services
The meeting planner really needs to concentrate on the content of the meeting, but will invariably be drawn into the logistics of meeting registration. That takes the planner’s focus away from the meeting and puts in on the thousand technical details that require someone’s attention. The stress on the meeting planner and the staff increases, and the quality of the finished product may suffer.
The end result of using your in-house staff is that the logistical and technical issues posed by meeting registration can take weeks or months to resolve, which reduces the amount of time and energy your staff can spend on putting on an outstanding meeting or event, or addressing their other responsibilities.
Professional meeting registration services have the technical and design expertise, the infrastructure and the tools to create a fully functional, secure and beautiful meeting registration website. Your registration and communication strategy can be ready to go in a matter of days. That allows your team to spend your planning and preparation time planning and preparing the meeting itself. It also allows your meeting preparation to move forward with minimal disruption to your in-house staff.
BUZZ Registration is a full-service meeting registration management firm located in Hamilton, NJ. Our dedicated team of meeting registration specialists offers comprehensive meeting registration management solutions to deliver a registration experience like no other! Please contact us at (888) 202-2262, firstname.lastname@example.org
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