If you’re planning to host a conference or meeting in 2017 or beyond, here are five great reasons to consider outsourcing your conference registration services.
Producing a meeting or conference can be a big undertaking. You may want to host a meeting or conference for professional development, information-sharing, marketing or regulatory reasons. Regardless of what motivates the meeting, the meeting itself has a defined purpose. There’s a lot at stake!
Outside of the event itself, there is a seemingly endless stream of planning and preparation details that must be addressed. Often, these details – which may offer no direct support for the meeting or event itself – have a big impact on your ability to deliver an event smoothly and cost effectively.
Cost. It’s tough to quantify the cost of providing in-house conference registration services. Often, the host group designates a staff person who already has multiple responsibilities to manage the task. That person may need to draw on other staff personnel to provide technical support. By the time a meeting or event registration plan is in place, the delivery may involve an entire team of people. This ad hoc staff group may need to invest dozens of hours of time to develop a coherent process for managing the conference registration services. While they may complete the task, did they really complete it as cost-effectively as a team whose sole responsibility is providing conference registration services?
Core content focus. Being able to hand off a time-intensive task like conference registration services to an organized, efficient third-party frees up your internal resources to focus on tasks that directly support the purpose of the meeting. Meetings are expensive, and it only makes sense to get as much out of a meeting or conference as possible. By allowing your internal resources to focus on the meeting itself, you can improve the quality and outcomes of your meeting or event.
World-class conference registration services. Professional conference registration services have a distinct advantage over in-house staff. They provide meeting registration services every day. They avoid the pitfalls and gotchas that inevitably arise. They have all the needed resources readily available, and they have proven, creative solutions available when something unexpected happens. Professional conference registration firms can manage everything from the meeting registration itself to conference communications, payment processing, venue sourcing, membership database updates, travel coordination and tradeshow management services. When you work with event registration professionals, you maintain full control of the process while delegating tasks that range from the difficult to the mundane!
Better attendee experience. “The Devil is in the details,” and nowhere is that more true than in meeting registration. Whether you want to deliver VIP treatment to certain attendees, or address the special needs of a few of your guests, meeting registration is usually your attendee’s first point of contact with your event and your team. A one-stop conference registration experience allows attendees to register for an event, coordinate their travel and housing, request or receive special services, receive conference communications and travel confirmations, get help-desk services and submit payments.
Eliminate a difficult-to-manage task. Professional conference registration providers also take the responsibility for a difficult-to-manage task off of the shoulders of your overworked staff. They eliminate risks by turning a potential negative for your staff into a positive for you, your staff and your meeting or event attendees.
BUZZ Registration is a full-service meeting registration management firm located in Hamilton, NJ. Our dedicated team of meeting registration specialists offers comprehensive meeting registration management solutions to deliver a registration experience like no other! Please contact us at (888) 202-2262, firstname.lastname@example.org
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